How Our Laws Are Made
XIII. Engrossment and Message to the Senate
The preparation of a copy of the bill in the form in which it has passed
the House can be a detailed and complicated process because of the large
number and complexity of amendments to some bills adopted by the House.
Frequently, these amendments are offered during a spirited debate with
little or no prior formal preparation. The amendment may be for the purpose
of inserting new language, substituting different words for those set out
in the bill, or deleting portions of the bill. It is not unusual to have
more than 100 amendments adopted, including those proposed by the committee
at the time the bill is reported and those offered from the floor during
the consideration of the bill in the Chamber. In some cases, amendments
offered from the floor are written in longhand. Each amendment must be
inserted in precisely the proper place in the bill, with the spelling and
punctuation exactly as it was adopted by the House. It is extremely important
that the Senate receive a copy of the bill in the precise form in which
it has passed the House. The preparation of such a copy is the function
of the enrolling clerk.
In the House, the enrolling clerk is under the Clerk of the House.
In the Senate, the enrolling clerk is under the Secretary of the Senate.
The enrolling clerk receives all the papers relating to the bill, including
the official Clerk's copy of the bill as reported by the standing committee
and each amendment adopted by the House. From this material, the enrolling
clerk prepares the engrossed copy of the bill as passed, containing all
the amendments agreed to by the House. At this point, the measure ceases
technically to be called a bill and is termed "an act" signifying
that it is the act of one body of the Congress, although it is still popularly
referred to as a bill. The engrossed bill is printed on blue paper and
is signed by the Clerk of the House.
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