Publication 15a |
2000 Tax Year |
Items To Note
Electronic deposit requirement.
Certain employers are required to make deposits of employment taxes
using the Electronic Federal Tax Payment System (EFTPS). If you are
required to use EFTPS and fail to do so, you may be subject to a 10%
penalty. See Circular E for more information.
If you are not required to use EFTPS, you may participate
voluntarily. To enroll in or get more information about EFTPS, call
1-800-945-8400 or 1-800-555-4477.
Electronic submission of Forms W-4, W-4P, W-4S, W-4V, and
W-5.
You may set up a system to electronically receive any or all of the
following forms from an employee or payee:
- Form W-4, Employee's Withholding Allowance
Certificate
- Form W-4P, Withholding Certificate for Pension or
Annuity Payments
- Form W-4S, Request for Federal Income Tax
Withholding From Sick Pay
- Form W-4V, Voluntary Withholding Request
- Form W-5, Employee's Advance Earned Income Credit
Certificate
If you establish an electronic system to receive any of these
forms, you do not need to process that form in a paper version.
For each form that you establish an electronic submission system
for, you must meet the following requirements:
- The electronic system must ensure that the information
received by the payer is the information sent by the payee. The system
must document all occasions of user access that result in a
submission. In addition, the design and operation of the electronic
system, including access procedures, must make it reasonably certain
that the person accessing the system and submitting the form is the
person identified on the form.
- The electronic system must provide exactly the same
information as the paper form.
- The electronic submission must be signed with an electronic
signature by the payee whose name is on the form. The electronic
signature must be the final entry in the submission.
- Upon request, you must furnish a hard copy of any completed
electronic form to the IRS and a statement that, to the best of the
payer's knowledge, the electronic form was submitted by the named
payee. The hard copy of the electronic form must provide exactly the
same information as, but need not be a facsimile of, the paper form.
For Forms W-4 and W-5, the signature must be under penalty of perjury,
and must contain the same language that appears on the paper version
of the form. The electronic system must inform the employee that he or
she must make a declaration contained in the perjury statement and
that the declaration is made by signing the Form W-4 or W-5.
- You must meet all recordkeeping requirements that apply to
the paper forms.
For more information, see:
- Form W-4--Regulations section 31.3402(f)(5)-1
- Form W-5--Announcement 99-3 (99-3 IRB 15)
- Forms W-4P, W-4S, and W-4V--Announcement 99-6 (99-4 IRB
24)
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