Publication 463 |
2000 Tax Year |
Introduction
You may be able to deduct the ordinary and necessary
business-related expenses you have for:
- Travel away from home,
- Entertainment,
- Gifts, or
- Local transportation.
An ordinary expense is one that is common and
accepted in your field of trade, business, or profession. A
necessary expense is one that is helpful and appropriate
for your business. An expense does not have to be indispensable to be
considered necessary.
This publication explains what expenses are deductible, how to
report them on your return, what records you need to prove your
expenses, and how to treat any expense reimbursements you may receive.
Who should use this publication.
You should read this publication if you are an employee or a sole
proprietor who has these business-related expenses that may be
deductible. Other businesses (such as partnerships, corporations, and
trusts) and employers who reimburse their employees for business
expenses should refer to their tax form instructions and chapter 13 of
Publication 535,
Business Expenses, for information on
deducting travel, entertainment, and transportation expenses.
Who does not need to use this publication.
You will not need to read this publication if all of the
following are true.
- You fully accounted to your employer for your work-related
expenses.
- You received full reimbursement for your expenses.
- Your employer required you to return any excess
reimbursement and you did so.
- Box 13 of your Form W-2, Wage and Tax Statement,
shows no amount with a code L.
If you meet these four conditions, there is no need to show the
expenses or the reimbursements on your return. If you would like more
information on reimbursements and accounting to your employer, see
chapter 6.
If you meet these conditions and your employer included
reimbursements on your Form W-2 in error, ask your employer for
a corrected Form W-2.
If you do not meet all of these conditions, you generally must
complete Form 2106 or 2106-EZ and itemize your deductions on
Schedule A (Form 1040) to claim your expenses. See chapter 6.
Volunteers.
If you perform services as a volunteer worker for a qualified
charity, you may be able to deduct some of your costs as a charitable
contribution. See Out-of-Pocket Expenses in Giving Services
in Publication 526,
Charitable Contributions, for
information on the expenses you can deduct.
Users of employer-provided vehicles.
If an employer-provided vehicle was available for your use, you
received a fringe benefit. Generally, your employer must include the
value of the use or availability in your income as pay. However, there
are exceptions if the use of the vehicle qualifies as a working
condition fringe benefit (such as the use of a qualified nonpersonal
use vehicle). Employers should see Publication 15-B,
Employer's Tax Guide to Fringe Benefits, for information on
fringe benefits.
A working condition fringe benefit is any property or
service provided to you by your employer for which you could deduct
the cost as an employee business expense if you had paid for it.
A qualified nonpersonal use vehicle is one that is not
likely to be used more than minimally for personal purposes because of
its design.
For information on how to report your car expenses that your
employer did not provide or reimburse you for (such as when you pay
for gas and maintenance for a car your employer provides), see
Vehicle Provided by Your Employer in chapter 6.
Comments and suggestions.
We welcome your comments about this publication and your
suggestions for future editions.
You can e-mail us while visiting our web site at
www.irs.gov/help/email2.html.
You can write to us at the following address:
Internal Revenue Service
Technical Publications Branch
W:CAR:MP:FP:P
1111 Constitution Ave. NW
Washington, DC 20224
We respond to many letters by telephone. Therefore, it would be
helpful if you would include your daytime phone number, including the
area code, in your correspondence.
Previous| First | Next
Publication Index | IRS-Forms Main | Home
|