Publication 535 |
2000 Tax Year |
How To Treat
There are two ways to treat business bad debts.
- The specific charge-off method.
- The nonaccrual-experience method.
Generally, you must use the specific charge-off method.
However, you can use the nonaccrual-experience method if you meet the
requirements discussed later.
Specific Charge-Off Method
If you use the specific charge-off method, you can deduct specific
business bad debts that become either partly or totally worthless
during the tax year.
Partly worthless debts.
You can deduct specific bad debts that are partly uncollectible.
Your deduction is limited to the amount you charge off on your books
during the tax year. You do not have to charge off and deduct your
partly worthless debts annually. You can delay the charge-off until a
later year. You cannot, however, deduct any part of a debt after the
year it becomes totally worthless.
Deduction disallowed.
You can generally take a partial bad debt deduction only in the
year you make the charge-off on your books. If the Internal Revenue
Service (IRS) does not allow your deduction and the debt becomes
partly worthless in a later tax year, you can deduct the amount you
charge off in that year plus the amount charged off in the earlier
year. The charge-off in the earlier year, unless reversed on your
books, fulfills the charge-off requirement for the later year.
Totally worthless debts.
Deduct a totally worthless debt only in the tax year it becomes
totally worthless. Do not include any amount deducted in an earlier
tax year when the debt was only partly worthless.
You do not have to make an actual charge-off on your books to claim
a bad debt deduction for a totally worthless debt. However, you may
want to do so. If you do not and the IRS later rules the debt is only
partly worthless, you will not be allowed a deduction for the debt in
that tax year. A deduction of a partly worthless bad debt is limited
to the amount actually charged off.
Filing a claim for refund.
If you did not deduct a bad debt on your original return for the
year it became worthless, you can file a claim for a credit or refund.
If the bad debt was totally worthless, you must file the claim by the
later of the following dates.
- 7 years from the date your original return was due (not
including extensions).
- 2 years from the date you paid the tax.
If the claim is for a partly worthless bad debt, you must file the
claim by the later of the following dates.
- 3 years from the date you filed your original return.
- 2 years from the date you paid the tax.
However, you may have longer to file the claim if you were
physically or mentally unable to handle your financial affairs for a
time. For details, see Publication 556.
Use one of the following forms to file a claim for a credit or
refund.
If you are an: |
File: |
Individual |
Form 1040X |
Corporation |
Form 1120X |
S Corporation |
Form 1120S (check box F(4)) |
Partnership |
Form 1065 (check box G(4)) |
For more information about filing a claim, see Publication 556.
Nonaccrual-Experience Method
If you use an accrual method of accounting and qualify under the
rules explained in this section, you can use the nonaccrual-experience
method of accounting for bad debts. Under this method, you do not
accrue income you expect to be uncollectible.
If you determine, based on your experience, that certain amounts
(accounts receivable) are uncollectible, do not include them in your
gross income for the tax year.
Amounts must be for performing services.
You can use the nonaccrual-experience method only for amounts
earned by performing services. You cannot use this method for amounts
owed to you from activities such as lending money, selling goods, or
acquiring receivables or other rights to receive payments.
Interest or penalty charged.
Generally, you cannot use the nonaccrual-experience method for
amounts due on which you charge interest or a late payment penalty.
However, do not treat a discount offered for early payment as the
charging of interest or a penalty if both the following apply.
- You otherwise accrue the full amount due as gross income at
the time you provide the services.
- You treat the discount allowed for early payment as an
adjustment to gross income in the year of payment.
How to apply this method.
You can apply the nonaccrual-experience method under either of the
following systems.
- Separate receivable system.
- Periodic system.
Under the separate receivable system, apply the
nonaccrual-experience method separately to each account receivable.
Under the periodic system, apply the nonaccrual-experience method to
total qualified accounts receivable at the end of your tax year.
Treat each system as a separate method of accounting. You generally
cannot change from one system to the other without IRS approval.
Generally, you also need IRS approval to change from a different
accounting method to either system under the nonaccrual-experience
method.
For more information on the separate receivable system, see section
1.448-2T of the regulations. For more information on the
periodic system, see Notice 88-51 in Cumulative Bulletin
1988-1.
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