Preparing the Return for Susan J. Brown

Susan J. Brown owns and operates Family Fashions, a ready-to-wear clothing shop. She uses an accrual method of accounting and files her return on a calendar year basis.

Five employees worked in her shop during the year. She filed all the necessary employment tax forms and made the required tax deposits. See Publication 15, Circular E, Employer's Tax Guide.

Schedule C

First, Susan fills in the information required at the top of Schedule C. She starts by entering her name and social security number. Then she completes lines A through H.

Line A. She enters her principal business.

Line B. She enters 448140, which is the 6-digit business code for a family clothing shop. She found the code on page C-8 of the instructions for Schedule C. Susan locates the major business category that describes her business. She reads down the items under "Retail Trade" to find 448140--"Family clothing stores."

Line C. She enters the name of her business--"Family Fashions."

Line D. She enters her employer identification number (EIN). She has to have an EIN because she has employees. For information about EINs, see Identification Numbers in chapter 1.

Line E. She enters her business address.

Line F. She checks box 2 for accrual method of accounting.

Line G. Susan checks "Yes" because she materially participated in her business during the year. The material participation rules are explained in the instructions for Schedule C.

Line H. She leaves the box blank because she did not start or acquire her business during the year.

Part I--Income and Part III--Cost of Goods Sold

Susan enters items of income in Part I.

Line 1. Susan enters her total sales of $397,742 for the year.

Line 2. She enters the refunds she gave on merchandise her customers returned, as well as other adjustments she made to customers' purchases. They total $1,442.

Line 4. Susan uses Part III on page 2 of Schedule C to figure her cost of goods sold.

Part III, line 35. Her inventory at the beginning of the year, $42,843, is the same as her inventory at the end of last year. This figure matches the amount on Part III, line 41, of her last year's Schedule C.

Part III, line 36. The total cost of goods she bought to sell to customers, minus the cost of the goods she returned to her suppliers, was $241,026. From this stock, she withdrew clothing and accessories for her own use that cost $774. She subtracts the cost of these items from her total purchases to figure net purchases of $240,252.

Part III, line 40. She adds her net purchases to her beginning inventory. This sum is the total goods Susan had available for sale during the year.

Part III, line 41. Susan's inventory at the end of the year was $43,746.

Part III, line 42. Susan subtracts her inventory at the end of the year (line 41) from the goods that were available for sale (line 40) to get the cost of goods sold during the year. For more information on inventories, see chapter 2. For more information on cost of goods sold, see chapter 6.

Line 5. Susan's gross profit, $156,951, is the difference between her net sales (line 3) and the cost of goods sold (line 4).

Line 7. Because Susan did not have any income to report on line 6, the gross income is the same as the gross profit (line 5).

Part II--Expenses

Susan enters her expense items in Part II.

Line 8. Susan paid $3,500 for ads.

Line 9. During the year, Susan determined that she would not be able to collect $479 from bad checks and deducted this amount as bad debts. See Bad Debts in chapter 8.

Line 10. She used her van 75% for business during the year. She spent a total of $3,000 for gas and oil. She can deduct 75% of $3,000 or $2,250 for gas and oil. Other van expenses include $713 (75% of $950) for insurance, $812 (75% of $1,083) for repairs and upkeep, and $75 (75% of $100) for tags. She enters the total, $3,850, on line 10. See Car and Truck Expenses in chapter 8.

Line 13. Susan enters the $4,277 depreciation from Form 4562, discussed later.

Line 15. Susan's $238 deduction is for insurance on her business property (van insurance is included in line 10). The deduction is only for premiums that give her coverage for the year. See Insurance in chapter 8.

Line 16b. Susan had borrowed money to use in her business. The interest on these loans was $2,633 for the year. See Interest in chapter 8.

Line 18. The $216 Susan paid for postage during the year is her only office expense.

Line 20b. Her rent for the store was $1,000 a month, or $12,000 for the year. See Rent Expense in chapter 8.

Line 21. She had her store counters refinished and other painting done at a total cost of $964.

Line 22. She spent $1,203 on supplies.

Line 23. Susan renewed her business license and paid property tax on her store fixtures. She also paid the employer's share of social security and Medicare taxes for her employees and paid state and federal unemployment taxes. She enters the total of all these taxes, $5,727, on this line. See Taxes in chapter 8.

Line 25. Susan's total expense for heat, light, and telephone for the year is $3,570.

Line 26. Susan paid her employees a total of $59,050 for the year. She does not include in wages any amounts she paid to herself or withdrew from the business for her own use. See Employees' Pay in chapter 8.

Line 27. Susan enters the total of her other business expenses on this line. These expenses are not included on lines 8-26. She lists the type and amount of the expenses separately in Part V of page 2, and carries the total entered on line 48 to line 27. See chapter 8 for expenses you can or cannot deduct.

Line 28. Susan adds all her deductions listed in Part II and enters the total on this line.

Line 29. She subtracts her total deductions (line 28) from her gross income (line 7). Susan has a tentative profit of $51,166.

Line 30. Susan did not use any part of her home for business, so she does not make an entry here. For information about business use of the home, see Business Use of Your Home in chapter 8.

Line 31. Susan has a net profit of $51,166 ( line 29 minus line 30). She enters her net profit here, on line 12 of Form 1040, and on line 2, Section A of Schedule SE (Form 1040).

Line 32. Susan does not have a loss, so she skips this line. If she had a loss and she was not "at risk" for all her investment in the business, the amount of loss she could enter on line 12 of Form 1040 might be limited. For an explanation of an investment "at risk," see the Schedule C instructions for line 32.

Form 4562--Depreciation and Amortization

Susan figures her depreciation for the year on Form 4562.

Lines 1 through 13. On May 19, Susan bought a $200 adding machine and placed it in service on that same day. She chose to deduct its cost as a section 179 deduction. See Depreciation in chapter 8.

Line 15b. On May 19, Susan also bought and placed in service some clothing racks. They cost $800. She uses the Modified Accelerated Cost Recovery System (MACRS) to figure depreciation. The racks are 5-year property. Susan figures depreciation using the half-year convention and the 200% declining balance method. See Publication 946 for information about MACRS.

Line 19. Susan enters $1,117 for depreciation on assets she purchased before 1987. For items bought after 1980 and before 1987, she uses the regular Accelerated Cost Recovery System (ACRS) percentages. For items bought before 1981, she uses the straight-line method. See Publication 534, Depreciating Property Placed in Service Before 1987, for information about ACRS.

Line 20. Susan enters the depreciation on listed property from line 26 (explained next).

Lines 24 and 26. On March 20, Susan bought a van that she placed in service in her business. The van weighs over 6,000 pounds; therefore, it is not a passenger automobile for the special deduction limits. The van is 5-year property. She figures depreciation using the 200% declining balance method and applying the half-year convention under MACRS. The van cost $18,667. Her basis for depreciation is 75% of $18,667, or $14,000, because only 75% of the total miles she drove during the year were business miles. Susan does not choose to deduct any part of the cost of the van as a section 179 deduction.

Lines 28 through 34. Because Susan is a sole proprietor, she must complete lines 28 through 34.

Line 21. Susan has a total depreciation deduction of $4,277. She enters her deduction here and on line 13 of Schedule C.

Schedule SE--Self-Employment Tax

After Susan prepares Schedule C, she fills out Schedule SE. She starts by entering her name and social security number at the top of the schedule. Then she reads the chart on page 1 of the schedule, which tells her she can use Section A--Short Schedule SE to figure her self-employment tax. She fills out the following lines in Section A.

Lines 2 and 3. She enters $51,166. This is her net profit from line 31 of Schedule C.

Line 4. She multiplies $51,166 by .9235 to get her net earnings from self-employment ($47,252). This is her net profit subject to self-employment tax.

Line 5. Because the amount on line 4 is less than $80,400, Susan multiplies the amount on line 4 ($47,252) by .153 to get her self-employment tax of $7,230. She enters that amount here and on line 53 of Form 1040.

Line 6. She multiplies the amount on line 5 by .5 to get her deduction for one-half of self-employment tax of $3,615. She enters that amount here and on line 27 of Form 1040.

Form 1040

Susan fills out Form 1040 as follows:

Name, address, and social security number. Susan enters her name, home address, and social security number.

Presidential election campaign fund. Susan chooses to have $3 go to this fund. She checks the box under "Yes."

Line 1. Susan checks the box on this line because she is filing as single.

Lines 6a and 6d. Susan claims an exemption for herself. She checks the box next to "Yourself" and enters "1" in the far right-hand entry space. She also enters "1" in the box on line 6d.

Line 8a. Susan enters $398 of taxable interest credited to her personal savings account for the year.

Line 9. Susan enters $390 of dividends she received from CBA Corporation.

Line 12. She enters her business net profit of $51,166 from line 31 of Schedule C.

Line 22. Susan adds the amounts on lines 7 through 21 and enters the total, $51,954.

Line 27. Susan enters one-half of her self-employment tax. She got this amount from line 6 in Section A of Schedule SE.

Line 28. Susan enters $1,440 as her deduction for her health insurance. This is 60% of her $2,400 in health insurance premiums for the year.

Line 29. Susan enters her simplified employee pension (SEP) deduction of $2,264. She figures her deduction by using Publication 560, Retirement Plans for Small Business (SEP, SIMPLE, and Qualified Plans).

Line 32. Susan adds the amounts on lines 23 through 31a and enters the total, $7,319.

Line 33. Susan subtracts the amount on line 32 from the amount on line 22 to arrive at her adjusted gross income, $44,635. She also enters this amount on line 34.

Line 36. She enters $4,550. This is the standard deduction for a single filer.

Line 37. Susan subtracts line 36 from line 34 to get $40,085.

Line 38. She multiplies $2,900 by the number of exemptions claimed on line 6d to get her total exemptions, $2,900.

Line 39. Susan subtracts line 38 from line 37 to get her taxable income, $37,185.

Line 40. Susan uses the Tax Table in the Form 1040 instructions to figure her income tax. In the Tax Table she looks for the income bracket that includes $37,185. She finds the bracket for incomes of at least $37,150 but less than $37,200 and sees that the tax for a person filing as single is $6,842. She enters this amount here.

Lines 41 and 42. Because she does not owe alternative minimum tax, she enters -0- on line 41 and $6,842 on line 42.

Line 47. Because Susan received the advance payment of her 2001 taxes, she is not entitled to claim the rate reduction credit.

Lines 51 and 52. Because Susan does not have any of the credits listed on lines 43 through 50, she enters -0- on line 51 and $6,842 on line 52.

Line 53. She enters $7,230 from line 5 in Section A of Schedule SE.

Line 58. Susan adds the amounts on lines 52 through 57 and enters the total, $14,072.

Line 60. She enters $14,000 of estimated tax payments she made for the year.

Line 66. She enters $14,000.

Line 70. Susan subtracts line 66 from line 58 to get the amount of tax she owes, $72. She writes a check payable to the United States Treasury for $72. On the check she writes her social security number, her daytime telephone number, and "2001 Form 1040." Her name and address are printed on the check. She sends her payment with Form 1040-V, Payment Voucher (not illustrated). She fills out that form and sends it to the IRS with her check and tax return.

Signing and assembling the return. She signs her name and enters the date signed, her occupation, and a daytime telephone number. She assembles her original Form 1040, Schedules C and SE, and Form 4562 in that order. (See "Attachment Sequence Number" in the upper right corner of each schedule or form.) Then she makes a copy of the return for her records. Finally, she mails it to the IRS.

Page 1 of Form 1040 for Susan J. Brown

Page 2 of Form 1040 for Susan J. Brown

Page 1 of Schedule C (Form 1040) for Susan J. Brown

Page 2 of Schedule C (Form 1040) for Susan J. Brown

Page 1 of Schedule SE (Form 1040) for Susan J. Brown

Page 1 of Form 4562 for Susan J. Brown

Page 2 of Form 4562 for Susan J. Brown

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