Box 8. Other
Enter the current actuarial value of an annuity contract that is part of a lump-sum distribution. Do not include this item in boxes 1 and 2a.
To determine the value of an annuity contract, show the value as an amount equal to the current actuarial value of the annuity contract, reduced by an amount equal to the excess of the employee's contributions over the cash and other property (not including the annuity contract) distributed.
If an annuity contract is part of a multiple recipient lump-sum distribution, enter in box 8, along with the current actuarial value, the percentage of the total annuity contract each Form 1099-R represents.
Box 9a. Your Percentage of Total Distribution
If this is a total distribution and it is made to more than one person, enter the percentage received by the person whose name appears on Form 1099-R. You need not complete this box for any IRA distributions or for a direct rollover.
Box 9b. Total Employee Contributions
You are not required to enter the total employee contributions in box 9b. However, because this information may be helpful to the recipient, you may choose to report them.
If you choose to report the total employee contributions, do not include any amounts recovered tax free in prior years. For a total distribution, report the total employee contributions in box 5 rather than in box 9b.
Boxes 10-15. State and Local Information
These boxes and Copies 1 and 2 are provided for your convenience only and need not be completed for the IRS. Use the state and local information boxes to report distributions and taxes for up to two states or localities. Keep the information for each state or locality separated by the broken line. If state or local income tax has been withheld on this distribution, you may enter it in boxes 10 and 13, as appropriate. In box 11, enter the abbreviated name of the state and the payer's state identification number. The state number is the payer's identification number assigned by the individual state. In box 14, enter the name of the locality. In boxes 12 and 15 you may enter the amount of the state or local distribution. Copy 1 may be used to provide information to the state or local tax department. Copy 2 may be used as the recipient's copy in filing a state or local income tax return.
Specific Instructions for Form 5498
File Form 5498, IRA and Coverdell ESA Contribution Information, with the IRS by May 31, 2004, for each person for whom you maintained any individual retirement arrangement (IRA) or Coverdell education savings account (ESA) during 2003.
An IRA includes all investments under one IRA plan. It is not necessary to file a Form 5498 for each investment under one plan. For example, if a participant has three CDs under one IRA plan, only one Form 5498 is required for all contributions and the fair market values (FMVs) of the CDs under the plan. However, if an individual has established more than one IRA plan with the same trustee, a separate Form 5498 must be filed for each plan.
Contributions. You must report contributions to any IRA or Coverdell ESA on Form 5498. See the instructions under Boxes 1, 2, 3, 4, 8, 9, 10, and 11 on pages R-12 and R-13. If no reportable contributions were made for 2003, complete only boxes 5 and 7.
Report contributions to a spousal IRA under section 219(c) on a separate Form 5498 using the name and taxpayer identification number (TIN) of the spouse.
For contributions made between January 1 and April 15, 2004, trustees and issuers should obtain the participant's designation of the year for which the contributions are made.
Direct rollovers, transfers, and recharacterizations. You must report the receipt of a direct rollover from a qualified plan (including a governmental section 457(b) plan) or tax-sheltered annuity to an IRA. Report a direct rollover in box 2. For information on direct rollovers of eligible rollover distributions, see Direct rollovers on page R-2.
If a rollover or trustee-to-trustee transfer is made from a SIMPLE IRA to an IRA that is not a SIMPLE IRA and the trustee has adequately substantiated information that the participant has not satisfied the 2-year period specified in section 72(t)(6), report the amount as a regular contribution in box 1 even if the amount exceeds $3,000 ($3,500 for individuals 50 or older).
Transfers. Do not report on Form 5498 a direct trustee-to-trustee transfer from (a) a traditional IRA to another traditional IRA, (b) a SIMPLE IRA to another SIMPLE IRA, (c) a SEP IRA to another SEP IRA or to a traditional IRA, (d) a Roth IRA to a Roth IRA, or (e) a Coverdell ESA to a Coverdell ESA. For reporting purposes, contributions and rollovers do not include these transfers.
Recharacterizations. You must report each recharacterization of an IRA contribution. If a participant makes a contribution to an IRA (first IRA) for a year, the participant may choose to recharacterize the contribution by transferring, in a trustee-to-trustee transfer, any part of the contribution (plus earnings) to another IRA (second IRA). The contribution is treated as made to the second IRA (recharacterization). A recharacterization may be made with the same trustee or with another trustee. The trustee of the first IRA must report the amount contributed before the recharacterization as a contribution on Form 5498 (and the recharacterization as a distribution on Form 1099-R).
The trustee of the second IRA must report the amount received (FMV) in box 4 on Form 5498 and check the type of IRA box in box 7. All recharacterized contributions received by an IRA in the same year must be totaled and reported on one Form 5498 in box 4.
You may report the FMV of the account on the same Form 5498 you use to report a recharacterization of an IRA contribution and any other contributions made to the IRA for the year.
Catch-up contributions. Participants, who are age 50 or older by the end of the year, may be eligible to make catch-up IRA contributions or catch-up elective deferral contributions. The annual IRA regular contribution limit of $3,000 is increased to $3,500 for participants age 50 or older. Catch-up elective deferral contributions reported on Form 5498 may be under a salary reduction SEP (SARSEP) or under a SIMPLE IRA plan. Up to $1,000 in catch-up elective deferral contributions may be made under a SARSEP, and up to $500 to a SIMPLE IRA plan. For more information on catch-up elective deferral contributions, see Proposed Regulations section 1.414(v)-1.
Include any catch-up amounts when reporting contributions for the year in boxes 1, 8, 9, or 10.
Roth IRA conversions. You must report the receipt of a conversion from an IRA to a Roth IRA even if the conversion is with the same trustee. Report the total amount converted from a traditional IRA, SEP IRA, or SIMPLE IRA to a Roth IRA in box 3. Also report a reconversion to a Roth IRA after a recharacterization in box 3.
IRA revocation. If a traditional or Roth IRA is revoked during its first 7 days (under Regulations section 1.408-6(d)(4)(ii)), Form 5498 must be filed to report any regular, rollover, or IRA conversion contributions to an IRA that is revoked. For information about reporting a distribution from a revoked IRA, see IRA Revocation on page R-2.
Total distribution, no contributions. Generally, if a total distribution was made from an account during the year and no contributions, including rollovers, recharacterizations, or Roth IRA conversion amounts, were made for that year, you need not file Form 5498 nor furnish the annual statement to reflect that the FMV on December 31 was zero.
Distributions. Report distributions (including recharacterizations) from any IRA or Coverdell ESA on Form 1099-R. For an early distribution of contributions plus earnings, report the distribution on Form 1099-R using the applicable code.
Inherited IRAs. In the year an IRA owner dies, you, as an IRA trustee or issuer, generally must file a Form 5498 and furnish an annual statement for the decedent and a Form 5498 and an annual statement for each nonspouse beneficiary. An IRA holder must be able to identify the source of each IRA he or she holds for purposes of figuring the taxation of a distribution from an IRA. Thus, the decedent's name must be shown on the beneficiary's Form 5498 and annual statement. For example, you may enter Brian Young as beneficiary of Joan Smith or something similar that signifies that the IRA was once owned by Joan Smith. You may abbreviate the word beneficiary as, for example, bene.
For a spouse beneficiary, unless the spouse makes the IRA his or her own by making contributions to the account, including a rollover contribution, or by not taking distributions required by section 401(a)(9)(B), treat the spouse as a nonspouse beneficiary for reporting purposes. If the spouse makes the IRA his or her own, do not report the beneficiary designation on Form 5498 and the annual statement.
Fair market value. On the decedent's Form 5498 and annual statement, you must enter the FMV of the IRA on the date of death in box 5. Or you may choose the alternate reporting method and report the FMV as of the end of the year in which the decedent died. This alternate value will usually be zero because you will be reporting the end-of-year valuation on the beneficiary's Form 5498 and annual statement. The same figure should not be shown on both the beneficiary's and decedent's forms. If you choose to report using the alternate method, you must inform the executor or administrator of the decedent's estate of his or her right to request a date-of-death valuation.
On the beneficiary's Form 5498 and annual statement, the FMV of that beneficiary's share of the IRA as of the end of the year must be shown in box 5. Every year thereafter that the IRA exists, you must file Form 5498 and furnish an annual statement for each beneficiary who has not received a total distribution of his or her share of the IRA showing the FMV at the end of the year and identifying the IRA as described above.
However, if a beneficiary takes a total distribution of his or her share of the IRA in the year of death, you need not file a Form 5498 nor furnish an annual statement for that beneficiary, but you must still file Form 5498 for the decedent.
If you have no knowledge of the death of an IRA owner until after you are required to file Form 5498 (May 31), you are not required to file a corrected Form 5498 nor furnish a corrected annual statement. However, you must still provide the date-of-death valuation in a timely manner to the executor or administrator upon request.
For more information about the reporting requirements for inherited IRAs, see Rev. Proc. 89-52, 1989-2 C.B. 632.
Inherited Coverdell ESAs. See section 530(d)(7) for special rules on how to treat the account after the death of the account holder.
Special reporting for U.S. Armed Forces in designated combat zones. An individual who is serving in or in support of the Armed Forces in a designated combat zone or qualified hazardous duty area has an additional period after the normal contribution due date of April 15 to make IRA contributions for a prior year. The period is the time the individual was in the designated zone or area plus at least 180 days. The individual must designate the IRA contribution for a prior year to claim it as a deduction on the income tax return.
If a qualifying combat zone individual makes a contribution to an IRA after April 15th and designates the contribution for a prior year, you must report the contribution on Form 5498 either for (1) the year for which the contribution was made or (2) a subsequent year.
- If you report the contribution for the year it is made, no special reporting is required. Include the contribution in box 1 of an original Form 5498 or of a corrected Form 5498 if an original was previously filed.
- If you report the contribution on Form 5498 for a subsequent year, you must include the year for which the contribution was made, the amount of the contribution, and one of the following indicators:
- Use JG (Joint Guard) or AF (Allied Force) for the Kosovo area.
- Use JE (Joint Endeavor) for the Persian Gulf area.
- Use EF (Enduring Freedom) for Afghanistan, Uzbekistan, Kyrgyzstan, Pakistan, Tajikistan, and Jordan.
Enter the information in the blank box to the left of box 10. Do not enter the amount in box 1. For example, enter a $2,000 IRA contribution designated for Joint Guard for the tax year 1998 as JG 1998 2000 in the blank box.
See Pub. 3, Armed Forces Tax Guide, for a list of the locations within the designated combat zones and qualified hazardous duty areas.
Magnetic media/electronic filers. You may request an automatic waiver from filing combat zone Forms 5498 by submitting Form 8508, Request for Waiver From Filing Information Returns on Magnetic Media. Once you have received the waiver, you may report all Forms 5498 for combat zone participants on paper. Alternatively, you may report contributions made by the normal contribution due date magnetically or electronically and report the contributions made after the normal contribution due date on paper. You may also report prior year contributions by combat zone participants on a corrected Form 5498 magnetically or electronically.
See Magnetic Media/Electronic Reporting in the General Instructions for Forms 1099, 1098, 5498, and W-2G for information on how to request a waiver on Form 8508.
Corrected Form 5498. If you filed a Form 5498 with the IRS and later discover that there is an error on it, you must correct it as soon as possible. See part I in the General Instructions for Forms 1099, 1098, 5498, and W-2G. For example, if you reported contributions as rollover contributions in box 2, and you later discover that part of the contribution was not eligible to be rolled over and was a regular contribution that should have been reported in box 1, you must file a corrected Form 5498.
Statements to participants. If you are required to file Form 5498, you must provide a statement to the participant. By February 2, 2004, you must provide participants of an IRA with a statement of the December 31, 2003 value of the participant's account in any written format. Trustees of SIMPLE IRAs also must provide a statement of the account activity by February 2. Contribution information for a Coverdell ESA must be provided by May 31, 2004. Contribution information for all other types of IRAs must be provided by May 31, 2004. You are not required to provide information to the IRS or to participants as to whether a contribution is deductible or nondeductible. In addition, the participant is not required to tell you whether a contribution is deductible or nondeductible.
If you furnished a statement of the FMV of the account to the participant by February 2, 2004, and no contributions, including rollovers, recharacterizations, or Roth IRA conversions, were made for 2003, you need not furnish another statement (or Form 5498) to the participant to report zero contributions. However, you must file Form 5498 with the IRS by May 31, 2004, to report the December 31, 2003 FMV of the account. This rule also applies to beneficiary accounts under the inherited IRA rules on page R-11.
For more information about the requirement to furnish statements to participants, see part H in the General Instructions for Forms 1099, 1098, 5498, and W-2G.
If you do not furnish another statement to the participant because no contributions were made for the year, the statement of the FMV of the account must contain a legend designating which information is being furnished to the Internal Revenue Service.
Box 1. IRA Contributions (Other Than Amounts in Boxes 2, 3, 4, and 8-11)
Enter contributions to a traditional IRA made in 2003 and through April 15, 2004, designated for 2003.
Report gross contributions, including the amount allocable to the cost of life insurance (see Box 6) and including any excess contributions, even if the excess contributions were withdrawn. If an excess contribution is treated as a contribution in a subsequent year, do not report it on Form 5498 for the subsequent year. It has already been reported as a contribution on Form 5498 for the year it was actually contributed.
Also include employee contributions to an IRA under a SEP plan. These are contributions made by the employee, not by the employer, that are treated as regular IRA contributions subject to the 100% of compensation and $3,000 ($3,500 for individuals 50 or older) limits of section 219. Do not include employer SEP contributions including salary reduction SEP (SARSEP) contributions under section 408(k)(6). Include them in box 8.
Also, do not include in box 1 contributions to a SIMPLE IRA (report them in box 9), a Roth IRA (report them in box 10), and a Coverdell ESA (report them in box 11). In addition, do not include in box 1 rollovers and recharacterizations (report rollovers in box 2 and recharacterizations in box 4), or a Roth IRA conversion amount (report in box 3).
Box 2. Rollover Contributions
Enter any rollover contributions to any IRA received by you during 2003. Include a direct rollover from a qualified plan or tax-sheltered annuity to an IRA. For the rollover of property, enter the FMV of the property on the date you receive it. This value may be different from the value of the property on the date it was distributed to the participant.
Box 3. Roth IRA Conversion Amount
Enter the amount converted or reconverted from a traditional IRA, SEP IRA, or SIMPLE IRA to a Roth IRA during 2003. Do not include a rollover from one Roth IRA to another Roth IRA. Include a rollover in box 2.
Box 4. Recharacterized Contributions
Enter any amounts recharacterized from one type of IRA to another.
Box 5. Fair Market Value of Account
Enter the FMV of the account on December 31. For inherited IRAs, see Inherited IRAs on page R-11.
Box 6. Life Insurance Cost Included in Box 1
For endowment contracts only, enter the amount included in box 1 allocable to the cost of life insurance.
Box 7. Checkboxes
If you did not enter an amount in box 1, 3, 8, 9, 10, or 11 even if you entered an amount in box 2 or 4, you must check the appropriate box. If you entered an amount in box 1, 3, 8, 9, 10, or 11 you may, but you do not have to, check the appropriate box.
IRA. Check IRA if you are filing Form 5498 to report information about a traditional IRA account.
SEP. Check SEP if you are filing Form 5498 to report information about a SEP IRA. A SEP is a written arrangement (plan) under section 408(k) established by an employer to make contributions toward his or her own (if a self-employed individual) and employees' retirement. The contributions are made to the IRAs of the participants in the plan. If you do not know whether the account is a SEP IRA, check the IRA box.
SIMPLE. Check SIMPLE if you are filing Form 5498 to report information about a SIMPLE IRA account. A SIMPLE IRA is an individual retirement plan that can receive contributions under a written salary reduction arrangement. It may be established by an employer (including a self-employed person) with 100 or fewer employees. Do not check this box for a SIMPLE IRA under a section 401(k) plan. See section 408(p).
Roth IRA. Check Roth IRA if you are filing Form 5498 to report information about any Roth IRA account.
Coverdell ESA. Check Coverdell ESA if you are filing Form 5498 to report information about a Coverdell ESA account.
Box 8. SEP Contributions
Enter employer contributions made to a SEP IRA (including salary deferrals under a SARSEP) during 2003 including contributions made in 2003 for 2002, but not including contributions made in 2004 for 2003. Do not enter employee contributions to an IRA under a SEP plan. Report any employee contributions to an IRA under a SEP plan in box 1. Also include in box 8 SEP contributions made by a self-employed person to his or her own account.
Box 9. SIMPLE Contributions
Enter any contributions made to a SIMPLE IRA during 2003. Do not include contributions to a SIMPLE under a 401(k) plan.
Box 10. Roth IRA Contributions
Enter any contributions made to a Roth IRA in 2003 and through April 15, 2004, designated for 2003. However, report Roth IRA conversion amounts in box 3.
Box 11. Coverdell ESA Contributions
Enter any contributions made to a Coverdell ESA in 2003 and through April 15, 2004, designated for 2003. Also, report any Coverdell ESA rollover amounts in box 11.
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