2003 HTML Instructions for Form 3115,

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Table of Contents

Follow the instructions below to correctly complete Form 3115.

All applicants complete Parts I through IV unless otherwise permitted.

Eligibility to request change using Automatic Revenue Procedures. The questions in Part I that determine the eligibility of a taxpayer to request a change under Rev. Proc. 97-27 are also generally applicable to taxpayers changing their method of accounting under an automatic revenue procedure. (For example, see section 4.02 of Rev. Proc. 98-60). However, taxpayers also must:
1. Review the eligibility requirements applicable to the revenue procedure under which they are filing, and
2. Disclose all information relevant to their eligibility to request the change regardless of whether the information is requested on Form 3115.
All applicants complete Schedules A, B, C, and D, as appropriate, to the change in method requested.

Attachments submitted with Form 3115 must show the applicant's name and identification number. Also, indicate that the information is an attachment to Form 3115.

Page 1

Identification Number

Individuals. Individuals enter their social security number (SSN). If the application is for a husband and wife who file a joint income tax return, enter both SSNs.

Others. The employer identification number (EIN) of an applicant other than an individual should be entered here. If the EIN is unknown because one has been applied for but not yet received, enter “Applied for.”

Address

Include the suite, room, or other unit number after the street address. If the Post Office does not deliver mail to the street address and the applicant has a P.O. box, show the box number instead of the street address.

Person To Contact

The person to contact must be an individual authorized to sign Form 3115, or the applicant's authorized representative. If this person is an agent for the applicant, attach Form 2848, Power of Attorney and Declaration of Representative.

Type of Accounting Method
Change Requested

Check the appropriate box described below indicating the type of change being requested.

Depreciation or amortization. Check this box for a change in either (a) the computation of depreciation or amortization (e.g., the depreciation method or recovery period), or (b) the treatment of salvage proceeds or costs of removal.
Financial products and/or financial activities of financial institutions. Check this box for a change in the treatment of a financial product (e.g., accounting for debt instruments, derivatives, mark-to-market accounting, etc.), or in the financial activities of a financial institution (e.g., a lending institution, a regulated investment company, a real estate investment trust, a real estate mortgage investment conduit, a financial asset securitization investment trust, etc.).
Other. Check this box if neither of the above boxes applies to the requested change. State the type of method change being requested and, in the space provided, enter a short description of the change (e.g., LIFO to FIFO, change within section 263A costs, deduction of warranty expenses, etc.).

Signature

Form 3115 MUST be signed and dated by the applicant as discussed below. The applicants must print or type their full name below their signature.

Individual. If the application is filed for a husband and wife who file a joint income tax return, the names of both should appear in the heading and both should sign.

Partnerships. Show the name of the partnership followed by the signature of one of the general partners and the words “General Partner.”

Corporations, S corporations, personal service corporations, cooperatives, and insurance companies. Show the name of the company and the signature of the president, vice president, treasurer, assistant treasurer, or chief accounting officer (such as the tax officer) authorized to sign, and that person's official title. Receivers, trustees, or assignees must sign the application they are required to file. For a subsidiary corporation filing a consolidated return with its parent, the form must be signed by an officer of the parent corporation.

Controlled foreign corporations (CFCs). Show the name of the controlling U.S. shareholder(s) and the signature of a principal officer of each CFC.

Estates or trusts. Show the name of the estate or trust and the official title and signature of the fiduciary, personal representative, executor, administrator, etc., having legal authority to sign.

Tax-exempt organizations. Show the name of the organization and the signature of a principal officer or other person authorized to sign, followed by that person's official title.

Preparer other than applicant. If the individual preparing the application is not the applicant, the preparer also must sign.

Pages 2 and 3

Line 12. True copies of all contracts, agreements, instruments, proposed disclaimers, and other documents directly related to the proposed accounting method change must be submitted with the request.

Line 14a. Insurance companies must also state whether the proposed method of accounting will be used for annual statement accounting purposes.

Line 17. If the applicant is a member of a related group, provide the gross receipts for each member.

The “gross receipts” includes total sales (net of returns and allowances) and amounts received for services. In addition, gross receipts includes any income from investments and from incidental or outside sources (e.g., interest, dividends, rents, royalties, annuities, etc.). However, if the applicant is a reseller of personal property, exclude from gross receipts amounts not derived in the ordinary course of a trade or business.

Gross receipts do not include amounts received for sales taxes if, under the applicable state or local law, the tax is legally imposed on the purchaser of the good or service, and the applicant only collects the tax and remits it to the taxing authority.

Line 25. An individual authorized to represent the applicant before the IRS, to receive a copy of the requested ruling, or to perform any other act(s), must properly reflect the authorization on Form 2848.

Schedule A

Part I—Change in Overall Method

All applicants filing to change their overall method of accounting must complete Part I.

Section 5.01 of Rev. Proc. 98-60 provides an automatic change procedure the applicant may use to obtain expeditious approval for change from the cash method or a hybrid method to an overall accrual method or an overall accrual method in conjunction with the recurring item exception to the economic performance rules. The procedure does not apply to a taxpayer required to use inventories unless:

The taxpayer is a reseller adopting the simplified resale method under Regulations section 1.263A-3(d), or
The taxpayer is a small reseller within the meaning of Regulations section 1.263A-3(a), including a small reseller with de minimis production activities within the meaning of Regulations section 1.263A-3(a)(2)(iii).

The procedure also does not apply to a taxpayer required to use a long-term contract method under section 460 or a taxpayer changing to a special method of accounting unless the taxpayer is permitted to change automatically to the special method under Rev. Proc. 98-60.

Examples of special methods include the use of a long-term contract method, the nonaccrual-experience method, the method of accounting for prepaid subscription income provided in section 455, and the method of accounting for advance payments under either Rev. Proc. 71-21, 1971-2 C.B. 549, or Regulations section 1.451-5.

A taxpayer changing to an overall accrual method in conjunction with an inventory method of accounting or a special method of accounting must submit a Form 3115 under Rev. Proc. 97-27.

Lines 1a through 1g. Although some amounts requested here may not have been required in figuring taxable income due to the applicant's present method of accounting, include those amounts on lines 1a through 1g. Schedule A will be incomplete if these amounts are omitted.

Note:

Do not include amounts that correct a math or posting error, errors in figuring tax liability, or an adjustment to the useful life of a depreciable asset.

Line 1b. Include amounts received or reported as income that were not earned in the prior year. For example, a discount on installment loans is reported as income in the year the loans were made instead of in the year(s) the income was received or earned.

Line 1h. The following example illustrates how an applicant figures the section 481(a) adjustment when changing to an accrual method, a nonaccrual-experience method, and the recurring item exception.

Example. ABC corporation, a calendar year taxpayer using the cash method of accounting, has the following items of unreported income and expense on December 31, 1998:

Accrued income	$250,000
Uncollectible amounts based on
the nonaccrual-experience method	50,000
Accrued amounts properly
deductible (economic performance has occurred)	75,000
Expenses eligible for recurring item
exception	5,000

ABC corporation changes to an overall accrual method, a nonaccrual-experience method, and the recurring item exception for calendar year 1999. The section 481(a) adjustment is figured as follows:

Accrued income	$250,000
Less:
Uncollectible amount	50,000
Net income accrued but
not received	$200,000
Less:
Accrued expenses	75,000
Expenses deducted as
recurring item	5,000
Total expenses accrued but not paid	80,000
Section 481(a)
adjustment	$120,000

Line 2. If an applicant is requesting to use the recurring item exception (section 461(h)(3)), the section 481(a) adjustment must include the amount of the additional deduction that results from using the recurring item exception.

Part II—Change to the Cash Method

Limits on cash method use. Except as provided below, C corporations and partnerships with a C corporation as a partner may not use the cash method of accounting. Tax shelters, also, are precluded from using the cash method. For this purpose, a trust subject to tax on unrelated business income under section 511 is treated as a C corporation with respect to its unrelated trade or business activities.

The limit on the use of the cash method under section 448 does not apply to:

Farming businesses as defined in section 448(d)(1).
Qualified personal service corporations as defined in section 448(d)(2).
C corporations and partnerships with a C corporation as a partner if the corporation or partnership has gross receipts of $5 million or less. See section 448(c) to determine if the applicant qualifies for this exception.

Farming corporations should see section 447 for limits on the use of the cash method.

Another limit on the use of the cash method exists under Regulations sections 1.471-1 and 1.446-1(c)(2)(i) if the applicant purchases, produces, or sells merchandise that is an income-producing factor in its business.

Schedule B

Use this schedule to request a change from one LIFO inventory method or submethod to another LIFO inventory method or submethod. All applicants changing within the LIFO inventory method or submethod must complete Part I. Complete Parts II and III only if applicable.

Part III—Change to Inventory Price Index Computation (IPIC) Method

Applicants changing to the IPIC method must use this method for all LIFO inventories. See Last-in, first-out (LIFO) inventories (section 472) under the Automatic Change Procedures on page 2.

Schedule C

Part I—Change in Reporting Income
From Long-Term Contracts

Line 2a. Under section 460(f), the term “long-term contract” means any contract for the manufacture, building, installation, or construction of property that is not completed in the tax year in which it is entered into. However, a manufacturing contract will not qualify as long-term unless the contract involves the manufacture of (a) a unique item not normally included in finished goods inventory, or (b) any item that normally requires more than 12 calendar months to complete.

Generally, all long-term contracts entered into after July 10, 1989, that do not meet the exceptions under section 460(e) must be accounted for using the percentage of completion method. See Notice 89-15, 1989-1 C.B. 634, and section 460.

Line 2b. To qualify for the contract exceptions under section 460(e), the contract must be:

A home construction contract entered into after June 20, 1988, involving single family residences and dwelling units in buildings containing four or fewer units; or
Any other construction contract entered into by the applicant if, at the time the contract is entered into, it is expected to be completed within 2 years and the applicant's average annual gross receipts determined under section 460(e)(2) for the 3-year period preceding the tax year the contract was entered into did not exceed $10 million.

Line 4. Under the simplified cost-to-cost method, only certain costs are used in determining both (a) costs allocated to the contract and incurred before the close of the tax year, and (b) estimated contract costs. These costs are: (1) direct material costs; (2) direct labor costs; and (3) allowable deductions for depreciation, amortization, and cost recovery allowances on equipment and facilities directly used to construct or produce the subject matter of the long-term contract.

Part II—Change in Valuing Inventories

If the applicant is currently using a LIFO inventory method or submethod and is changing to another LIFO inventory method or submethod, Part II is not applicable. Use Schedule B, Changes Within the LIFO Inventory Method.

Line 3. If an applicant is subject to, but not in compliance with, section 263A, generally, the applicant must first comply with section 263A before changing an inventory valuation method. See Regulations section 1.263A-7(b)(2) for exceptions.

Line 6a. If the applicant properly elected the LIFO inventory method but is unable to furnish a copy of Form(s) 970, attach the following statement to Form 3115:

“I certify that to the best of my knowledge and belief (name of applicant) properly elected the LIFO inventory method by filing Form 970 with its return for the tax year(s) ended (insert date(s)) and otherwise complied with the provisions of section 472(d) and Regulations section 1.472-3.”

Part III—Method of Cost Allocation

Applicants requesting to change their method of accounting for any property (produced or acquired) under section 263A or any long-term contracts under section 460 must complete this schedule.

If the change is for noninventory property that is subject to section 263A, attach a detailed description of the types of property involved and an explanation detailing how that property was accounted for prior to January 1, 1987.

There are several methods available for allocating and capitalizing costs under section 263A. A change to or from any of these methods is a change in accounting method that requires IRS consent. Using the applicable regulations and notice listed below, the applicant should verify which methods are presently being used and the proposed methods that will be used before completing Schedule C, Part III.

1. Allocating Direct and Indirect Costs

Specific identification method—Regulations section 1.263A-1(f)(2).
Burden rate method—Regulations section 1.263A-1(f)(3)(i).
Standard cost method—Regulations section 1.263A-1(f)(3)(ii).
Any other reasonable allocation method— Regulations section 1.263A-1(f)(4).

2. Allocating Mixed Service Costs

Direct reallocation method—Regulations section 1.263A-1(g)(4)(iii)(A).
Step-allocation method—Regulations section 1.263A-1(g)(4)(iii)(B).
Simplified service cost method:

Using the labor-based allocation ratio— Regulations section 1.263A-1(h)(4).

Using the production cost allocation ratio— Regulations section 1.263A-1(h)(5).

3. Capitalizing Additional Section 263A Costs

Simplified production method:

Without historic absorption ratio election— Regulations section 1.263A-2(b)(3).

With historic absorption ratio election— Regulations section 1.263A-2(b)(4).

Simplified resale method:

Without historic absorption ratio election— Regulations section 1.263A-3(d)(3).

With historic absorption ratio election— Regulations section 1.263A-3(d)(4).

U.S. ratio method—Notice 88-104, 1988-2 C.B. 443.

Schedule D

Part I—Change in Reporting
Advance Payments

Line 1. In general, payments received for services to be performed in the future must be included in gross income in the tax year of receipt. However, Rev. Proc. 71-21 allows applicants on the accrual method, in certain circumstances, to defer for Federal income tax purposes, payments received (or amounts due and payable) in 1 tax year, if the services are to be performed by the end of the succeeding tax year. Under Rev.Proc. 71-21, amounts due and payable are treated as payments received.

Line 2. Advance payments received from a contract for the sale of goods can be deferred for Federal income tax purposes until the 2nd year following the receipt of substantial advance payments on the contract. See Regulations section 1.451-5 for requirements that must be met and for the definition of “substantial advance payments.”

Part II—Change in Depreciation
or Amortization

Automatic change for section 167 property. If the change is for property depreciated under section 167, the applicant may be eligible to use Rev. Proc. 98-60. See the Automatic Change Procedures on page 1.

When Not To File Form 3115

Do not file Form 3115:

To make an election under sections 167, 168, or former section 168. Make this election on the tax return for the year in which the property is placed in service.
To revoke an election made under sections 167, 168, or former section 168. An election made under section 168(b)(2)(C), 168(b)(3)(D), or 168(g)(7) is irrevocable. To revoke any other election under section 167 or 168, file a request for a letter ruling with the IRS at the address listed under When and Where To File on page 2. See Rev. Proc. 99-1*.
To make or revoke an election under section 13261(g)(2) or (3) of the Revenue Reconciliation Act of 1993 (relating to section 197 intangibles). Make this election in the manner prescribed in Temporary Regulations section 1.197-1T. To revoke an election, file a request for a letter ruling with the IRS at the address under When and Where To File. See Rev. Proc. 99-1*.

Specific Instructions