Instructions for Form 4562 |
2003 Tax Year |
Specific Instructions
This is archived information that pertains only to the 2003 Tax Year. If you are looking for information for the current tax year, go to the Tax Prep Help Area.
Identifying number.
Individuals, enter your social security number. All others, enter your employer identification number (EIN).
Part I—Election To Expense Certain Tangible Property Under Section 179
Note:
An estate or trust cannot make this election.
You may elect to expense part or all of the cost of section 179 property (defined on page 1) that you placed in service during
the tax year and
used predominantly (more than 50%) in your trade or business. However, for taxpayers other than a corporation, this election
does not apply to any
section 179 property you purchased and leased to others unless:
- You manufactured or produced the property or
- The term of the lease is less than 50% of the property's class life and, for the first 12 months after the property is transferred
to the
lessee, the deductions related to the property allowed to you solely under section 162 (except rents and reimbursed amounts) are more than
15% of the rental income from the property.
If you elect to expense section 179 property, you must reduce the amount on which you figure your depreciation or amortization
deduction (including
any special depreciation allowance) by the section 179 expense deduction.
You must make the election with either:
- The original return you file for the tax year the property was placed in service (whether or not you file your return on time)
or
- An amended return filed no later than the due date (including extensions) for your return for the tax year the property was
placed in
service.
Note:
If you timely filed your return without making the election, you can still make the election by filing an amended return within
6 months of the due
date of the return (excluding extensions). Write “Filed pursuant to section 301.9100-2” on the amended return.
An election made for tax years beginning in 2003 (and the selection of the property you elected to expense) can be revoked
by filing an amended
return. Once made, the revocation is irrevocable.
Limitations.
The amount of section 179 property for which you may make the election is limited to the maximum dollar amount on
line 1. In most cases, this
amount is reduced if the cost of all section 179 property placed in service during the year is more than $400,000. The total
cost of section 179
property for which the election may be made is figured on line 5. The amount of your section 179 expense deduction for 2003
cannot exceed your
business income (line 11).
For a partnership (other than an electing large partnership, as defined in section 775) these limitations apply to
the partnership and each
partner. For an electing large partnership, the limitations apply only to the partnership. For an S corporation, these limitations apply to
the S corporation and each shareholder. For a controlled group, all component members are treated as one taxpayer.
For more details on the section 179 expense deduction, see Pub. 946.
For an enterprise zone business or a renewal community business, the maximum section 179 expense deduction of $100,000 is
increased by the
smaller of:
- $35,000 or
- The cost of section 179 property that is also qualified zone property or qualified renewal property (including such property
placed in
service by your spouse, even if you are filing a separate return).
For qualified New York Liberty Zone (Liberty Zone) property, the maximum section 179 expense deduction is increased by the
smaller of:
- $35,000 or
- The cost of section 179 property that is also qualified Liberty Zone property (including such property placed in service by
your spouse,
even if you are filing a separate return).
If applicable, cross out the preprinted entry on line 1 and enter in the margin the larger amount. For the definitions of
enterprise zone business
and qualified zone property, see sections 1397C and 1397D. For the definitions of renewal community business and qualified
renewal property, see
sections 1400G and 1400J(b). For the definition of qualified Liberty Zone property, see section 1400L(b)(2).
Recapture rule.
If any qualified zone property (or qualified renewal property) placed in service during the current year ceases to
be used in an empowerment zone
(or a renewal community) by an enterprise zone business (or a renewal community business) in a later year, the benefit of
the increased section 179
expense deduction must be reported as “ other income” on your return. Similar rules apply to qualified Liberty Zone property that ceases to be
used in the Liberty Zone.
Enter the cost of all section 179 property placed in service during the tax year. Include amounts from any listed property
from Part V. Also
include any section 179 property placed in service by your spouse, even if you are filing a separate return.
Include on this line only 50% of the cost of section 179 property that is also qualified zone property, qualified renewal
property, or qualified
Liberty Zone property.
If line 5 is zero, you cannot elect to expense any section 179 property. In this case, skip lines 6 through 11, enter zero
on line 12, and enter
the carryover of any disallowed deduction from 2002 on line 13.
If you are married filing separately, you and your spouse must allocate the dollar limitation for the tax year. To do so,
multiply the total
limitation that you would otherwise enter on line 5 by 50%, unless you both elect a different allocation. If you both elect
a different allocation,
multiply the total limitation by the percentage elected. The sum of the percentages you and your spouse elect must equal 100%.
Important:
Do not enter on line 5 more than your share of the total dollar limitation.
Important:
Do not include any listed property on line 6. Enter the elected section 179 cost of listed property in column (i) of line 26.
Column (a).
Enter a brief description of the property for which you are making the election (e.g., truck, office furniture, etc.).
Column (b).
Enter the cost of the property. If you acquired the property through a trade-in, do not include any undepreciated basis of the assets
you traded in (include only the excess of the cost of the property over the value of the property traded in).
Column (c).
Enter the amount you elect to expense. You do not have to expense the entire cost of the property. You can depreciate
the amount you do not
expense. See the line 19 and line 20 instructions.
To report your share of a section 179 expense deduction from a partnership or an S corporation, write “ from Schedule K-1 (Form 1065)” or
“ from Schedule K-1 (Form 1120S)” across columns (a) and (b).
The carryover of disallowed deduction from 2002 is the amount of section 179 property, if any, you elected to expense in previous
years that was
not allowed as a deduction because of the business income limitation. If you filed Form 4562 for 2002, enter the amount from
line 13 of your 2002 Form
4562.
The section 179 expense deduction is limited by the “business income” limitation under section 179(b)(3).
For purposes of the rules that follow:
- If you have to apply another Code section that has a limitation based on taxable income, see Regulations section 1.179-2(c)(5)
for rules on
how to apply the business income limitation under section 179.
- You are considered to actively conduct a trade or business only if you meaningfully participate in its management or operations.
A mere passive investor is not considered to actively conduct a trade or business.
Individuals.
Enter the smaller of line 5 or the aggregate taxable income from any trade or business you actively conducted, computed
without regard to any
section 179 expense deduction, the deduction for one-half of self-employment taxes under section 164(f), or any net operating
loss deduction. Include
in aggregate taxable income the wages, salaries, tips, and other compensation you earned as an employee (not reduced by unreimbursed
employee business
expenses). If you are married filing a joint return, combine the aggregate taxable incomes for you and your spouse.
Partnerships.
Enter the smaller of line 5 or the aggregate of the partnership's items of income and expense described in section
702(a) from any trade or
business the partnership actively conducted (other than credits, tax-exempt income, the section 179 expense deduction, and
guaranteed payments under
section 707(c)).
S corporations.
Enter the smaller of line 5 or the aggregate of the corporation's items of income and expense described in section
1366(a) from any trade or
business the corporation actively conducted (other than credits, tax-exempt income, the section 179 expense deduction, and
the deduction for
compensation paid to the corporation's shareholder-employees).
Corporations other than S corporations.
Enter the smaller of line 5 or the corporation's taxable income before the section 179 expense deduction, net operating
loss deduction, and special
deductions (excluding items not derived from a trade or business actively conducted by the corporation).
The limitations on lines 5 and 11 apply to the taxpayer, and not to each separate business or activity. Therefore, if you
have more than one
business or activity, you may allocate your allowable section 179 expense deduction among them.
To do so, write “Summary” at the top of Part I of the separate Form 4562 you are completing for the aggregate amounts from all businesses or
activities. Do not complete the rest of that form. On line 12 of the Form 4562 you prepare for each separate business or activity, enter
the amount allocated to the business or activity from the “Summary.” No other entry is required in Part I of the separate Form 4562 prepared for
each business or activity.
Part II—Special Depreciation Allowance and Other Depreciation
Enter on line 14 your total special depreciation allowance for all qualified property (other than listed property).
For qualified property (defined below) placed in service after May 5, 2003, an additional 50% special depreciation allowance applies for
the first year the property is placed in service. You must have acquired the property after May 5, 2003. If a binding contract
to acquire the property
existed before May 6, 2003, the property does not qualify. Figure the 50% special allowance by multiplying the depreciable
basis (see below) of the
property by 50%.
For qualified property (defined below) placed in service during the tax year (for which the 50% special allowance does not
apply), an additional
30% special depreciation allowance applies for the first year the property is placed in service. You must have acquired the property after
September 10, 2001. If a binding contract to acquire the property existed before September 11, 2001, the property does not
qualify. Figure the 30%
special allowance by multiplying the depreciable basis of the property by 30%.
To figure the depreciable basis, subtract from the business/investment portion of the cost or other basis of the property the total of
the following amounts allocable to the property.
- Section 179 expense deduction.
- Deduction for removal of barriers to the disabled and the elderly.
- Disabled access credit.
- Enhanced oil recovery credit.
- Credit for employer-provided childcare facilities and services.
- Basis adjustment to investment credit property under section 50(c).
Note:
If you acquired the property through a trade-in, see Temporary Regulations section 1.168(k)-1T(f)(5).
For purposes of the 30% or 50% special allowances, qualified property is:
- Tangible property depreciated under MACRS with a recovery period of 20 years or less,
- Water utility property (see 25-year property on page 5),
- Computer software defined in and depreciated under section 167(f)(1), and
- Qualified leasehold improvement property (defined in section 168(k)(3) and Temporary Regulations section 1.168(k)-1T(c)).
For purposes of the additional 30% special allowance, qualified property is also qualified Liberty Zone property (defined
in section 1400L(b)(2)),
other than qualified Liberty Zone leasehold improvement property, not otherwise treated as qualified property.
Qualified property also must meet the following rules.
- The original use of the property (except for qualified Liberty Zone property) must begin with you. For qualified Liberty Zone
property, only
the original use of the property within the Liberty Zone must begin with you.
- For property you sold and leased back or for self-constructed property, see Temporary Regulations section 1.168(k)-1T(b).
Qualified property does not include:
- Listed property used 50% or less in a qualified business use (defined on page 6).
- Any property required to be depreciated under the alternative depreciation system (ADS) of section 168(g) (that is, not property
for which you elected to use ADS).
- Qualified Liberty Zone leasehold improvement property (defined in section 1400L(c)(2)).
If you take the 30% or 50% special allowance, you must reduce the amount on which you figure your regular depreciation or
amortization deduction by
the amount deducted. Also, you will not have any AMT adjustment for the property if the depreciable basis of the property
for the AMT is the same as
for the regular tax.
Election out.
For qualified property acquired before May 6, 2003, you may elect, for any class of property, not to deduct the 30%
special allowance for all such
property in such class placed in service during the tax year. For qualified property acquired after May 5, 2003, you may elect,
for any class of
property, to either (a) deduct the 30% special allowance, instead of the 50% special allowance, for all such property in such class placed
in service during the tax year or (b) not to claim any special allowance for all such property in such class placed in service during the
tax year. If you elect not to have any special allowance apply, the property may be subject to an AMT adjustment for depreciation.
To make an election, attach a statement to your timely filed return (including extensions) indicating the class of
property for which you are
making the election and that, for such class: (a) you are electing not to claim the 30% special allowance for qualified property acquired
before May 6, 2003; (b) you are electing to claim the 30% special allowance instead of the 50% special allowance for qualified property
acquired after May 5, 2003; or (c) you are electing not to claim any special allowance for qualified property acquired after May 5, 2003.
The election must be made separately by each person owning qualified property (for example, by the partnership, by the S corporation,
or by the common
parent of a consolidated group).
Example. ABC Partnership's fiscal year began July 1, 2003 and ended June 30, 2004. On July 14, ABC acquired and placed in service
new
5-year property. The property is qualified property eligible for the 50% special allowance. If ABC wants to elect the 30%
special allowance, instead
of the 50% special allowance for all 5-year property placed in service during the year after May 5, 2003, ABC must attach
to its timely filed return
for the year a statement making the election. If ABC wants to elect out of both the 30% and 50% special allowances for such
property, it must attach
to its timely filed return for the year a statement making the election.
Note:
If you timely filed your return without making an election, you can still make the election by filing an amended return within
6 months of the due
date of the return (excluding extensions). Write “Filed pursuant to section 301.9100-2 on the amended return.”
Once made, the election may not be revoked without IRS consent.
Report on this line depreciation for property that you elect, under section 168(f)(1), to depreciate under the unit-of-production
method or any
other method not based on a term of years (other than the retirement-
replacement-betterment method).
Attach a separate sheet showing:
- A description of the property and the depreciation method you elect that excludes the property from MACRS or the Accelerated
Cost Recovery
System (ACRS) and
- The depreciable basis (cost or other basis reduced, if applicable, by salvage value, any section 179 expense deduction, deduction
for
removal of barriers to the disabled and the elderly, disabled access credit, enhanced oil recovery credit, credit for employer-provided
childcare
facilities and services, and any special depreciation allowance).
See section 50(c) to determine the basis adjustment for investment credit property.
Enter the total depreciation you are claiming for the following types of property (except listed property and property subject
to a section
168(f)(1) election).
- ACRS property (pre-1987 rules). See Pub. 534.
- Property placed in service before 1981.
- Certain public utility property which does not meet certain normalization requirements.
- Certain property acquired from related persons.
- Property acquired in certain nonrecognition transactions.
- Certain sound recordings, movies, and videotapes.
- Property depreciated under the income forecast method. The use of the income forecast method is limited to motion picture
films, videotapes,
sound recordings, copyrights, books, and patents. You cannot use this method to depreciate any amortizable section 197 intangible.
See the
instructions for line 42 on page 9 for more details on section 197 intangibles.
Note:
If you use the income forecast method for any property placed in service after September 13, 1995, you may owe interest or
be entitled to a refund
for the 3rd and 10th tax years beginning after the tax year the property was placed in service. For details, see Form 8866, Interest
Computation Under the Look-Back Method for Property Depreciated Under the Income Forecast Method.
- Intangible property, other than section 197 intangibles, including:
- Computer software. Use the straight line method over 36 months. If you elect the section 179 expense deduction or take the
30% or 50%
special allowance for computer software, you must reduce the amount on which you figure your regular depreciation deduction
by the amount deducted.
- Any right to receive tangible property or services under a contract or granted by a governmental unit (not acquired as part
of a
business).
- Any interest in a patent or copyright not acquired as part of a business.
- Residential mortgage servicing rights. Use the straight line method over 108 months.
See section 167(f) for more details.
Prior years' depreciation, plus current year's depreciation, can never exceed the depreciable basis of the property.
The basis and amounts claimed for depreciation should be part of your permanent books and records. No attachment is necessary.
Part III—MACRS Depreciation
The term “Modified Accelerated Cost Recovery System” (MACRS) includes the General Depreciation System and the Alternative Depreciation System.
Generally, MACRS is used to depreciate any tangible property placed in service after 1986. However, MACRS does not apply to
films, videotapes, and
sound recordings. See section 168(f) for other exceptions. For more details on MACRS, see Pub. 946.
For tangible property placed in service in tax years beginning before 2003 and depreciated under MACRS, enter the deductions
for the current year.
To figure the deductions, see the instructions for line 19, column (g).
To simplify the computation of MACRS depreciation, you may elect to group assets into one or more general asset accounts under
section 168(i)(4).
The assets in each general asset account are depreciated under MACRS as a single asset.
Each account must include only assets that were placed in service during the same tax year with the same asset class (if any),
depreciation method,
recovery period, and convention. However, an asset cannot be included in a general asset account if the asset is used both
for personal purposes and
business/investment purposes.
When an asset in an account is disposed of, the amount realized generally must be recognized as ordinary income. The unadjusted
depreciable basis
and depreciation reserve of the general asset account are not affected as a result of a disposition.
Special rules apply to passenger automobiles, assets generating foreign source income, assets converted to personal use, and
certain asset
dispositions. For more details, see Regulations section 1.168(i)-1.
To make the election, check the box on line 18. You must make the election on your return filed no later than the due date
(including extensions)
for the tax year in which the assets included in the general asset account were placed in service. Once made, the election
is irrevocable and applies
to the tax year for which the election is made and all later tax years.
Section B
Lines 19a Through 19i
Use lines 19a through19i only for assets placed in service during the tax year beginning in 2003 and depreciated under the
General Depreciation
System (GDS), except for automobiles and other listed property (which are reported in Part V).
Column (a).
Determine which property you acquired and placed in service during the tax year beginning in 2003. Then, sort that
property according to its
classification (3-year property, 5-year property, etc.) as shown in column (a) of lines 19a through19i. The classifications
for some property are
shown below. For property not shown, see Determining the classification on page 5.
3-year property includes:
- A race horse that is more than 2 years old at the time it is placed in service.
- Any horse (other than a race horse) that is more than 12 years old at the time it is placed in service.
- Any qualified rent-to-own property (as defined in section 168(i)(14)).
5-year property includes:
- Automobiles.
- Light general purpose trucks.
- Typewriters, calculators, copiers, and duplicating equipment.
- Any semi-conductor manufacturing equipment.
- Any computer or peripheral equipment.
- Any section 1245 property used in connection with research and experimentation.
- Certain energy property specified in section 168(e)(3)(B)(vi).
- Appliances, carpets, furniture, etc., used in a rental real estate activity.
- Any qualified Liberty Zone leasehold improvement property.
7-year property includes:
- Office furniture and equipment.
- Railroad track.
- Any property that does not have a class life and is not otherwise classified.
10-year property includes:
- Vessels, barges, tugs, and similar water transportation equipment.
- Any single purpose agricultural or horticultural structure (see section 168(i)(13)).
- Any tree or vine bearing fruit or nuts.
15-year property includes:
- Any municipal wastewater treatment plant.
- Any telephone distribution plant and comparable equipment used for 2-way exchange of voice and data communications.
- Any section 1250 property that is a retail motor fuels outlet (whether or not food or other convenience items are sold there).
20-year property includes:
- Farm buildings (other than single purpose agricultural or horticultural structures).
- Municipal sewers not classified as 25-year property.
25-year property is water utility property, which is:
- Property that is an integral part of the gathering, treatment, or commercial distribution of water that, without regard to
this
classification, would be 20-year property.
- Municipal sewers. This classification does not apply to property placed in service under a binding contract in effect at all
times since
June 9, 1996.
Residential rental property is a building in which 80% or more of the total rent is from dwelling units.
Nonresidential real property is any real property that is neither residential rental property nor property with a class life of less
than 27.5 years.
50-year property includes any improvements necessary to construct or improve a roadbed or right-of-way for railroad track that qualifies
as a railroad grading or tunnel bore under section 168(e)(4).
There is no separate line to report 50-year property. Therefore, attach a statement showing the same information as
required in columns (a) through
(g). Include the deduction in the line 22 “ Total” and write “ See attachment” in the bottom margin of the form.
Determining the classification.
If your depreciable property is not listed above, determine the classification as follows.
- Find the property's class life. See the Table of Class Lives and Recovery Periods in Pub. 946.
- Use the following table to find the classification in column (b) that corresponds to the class life of the property in column
(a).
(a)
Class life (in years) (See Pub. 946)
|
(b)
Classification |
4 or less |
3-year property |
More than 4 but less than 10 |
5-year property |
10 or more but less than 16 |
7-year property |
16 or more but less than 20 |
10-year property |
20 or more but less than 25 |
15-year property |
25 or more |
20-year property |
Column (b).
For lines 19h and 19i, enter the month and year you placed the property in service. If you converted property held
for personal use to use in a
trade or business or for the production of income, treat the property as being placed in service on the conversion date.
Column (c).
To find the basis for depreciation, multiply the cost or other basis of the property by the percentage of business/investment
use. From that
result, subtract any section 179 expense deduction, deduction for removal of barriers to the disabled and the elderly, disabled
access credit,
enhanced oil recovery credit, credit for employer-provided childcare facilities and services, and any special depreciation
allowance included on line
14. See section 50(c) to determine the basis adjustment for investment credit property.
Note:
If you acquired the property through a trade-in, see Notice 2000-4, 2000-1 C.B. 313. You can find Notice 2000-4 on page 313
of Internal Revenue
Bulletin 2000-3 at www.irs.gov/pub/irs-irbs/irb00-03.pdf.
Column (d).
Determine the recovery period from the table below, unless you acquired qualified Indian reservation property. Qualified
Indian reservation
property does not include property placed in service to conduct class I, II, or III gaming activities. See Pub. 946 for more
information, including
the table for qualified Indian reservation property.
Recovery Period for Most Property
Classification |
Recovery period |
3-year property |
3 yrs. |
5-year property |
5 yrs. |
7-year property |
7 yrs. |
10-year property |
10 yrs. |
15-year property |
15 yrs. |
20-year property |
20 yrs. |
25-year property |
25 yrs. |
Residential rental property |
27.5 yrs. |
Nonresidential real property |
39 yrs. |
Railroad gradings and tunnel bores |
50 yrs. |
Column (e).
The applicable convention determines the portion of the tax year for which depreciation is allowable during a year
property is either placed in
service or disposed of. There are three types of conventions. To select the correct convention, you must know the type of
property and when you placed
the property in service.
Half-year convention.
This convention applies to all property reported on lines 19a through 19g, unless the mid-quarter convention applies.
It does not apply to
residential rental property, nonresidential real property, and railroad gradings and tunnel bores. It treats all property
placed in service (or
disposed of) during any tax year as placed in service (or disposed of) on the midpoint of that tax year. Enter “ HY” in column (e).
Mid-quarter convention.
If the total depreciable bases (before any special depreciation allowance) of MACRS property placed in service during
the last 3 months of your tax
year exceed 40% of the total depreciable bases of MACRS property placed in service during the entire tax year, the mid-quarter,
instead of the
half-year, convention generally applies.
In determining whether the mid-quarter convention applies, do not take into account the following.
- Property that is being depreciated under a method other than MACRS.
- Any residential rental property, nonresidential real property, or railroad gradings and tunnel bores.
- Property that is placed in service and disposed of within the same tax year.
The mid-quarter convention treats all property placed in service (or disposed of) during any quarter as placed in
service (or disposed of) on the
midpoint of that quarter. However, no depreciation is allowed under this convention for property that is placed in service
and disposed of within the
same tax year. Enter “ MQ” in column (e).
Mid-month convention.
This convention applies only to residential rental property (line 19h), nonresidential real property (line 19i), and railroad gradings
and tunnel bores. It treats all property placed in service (or disposed of) during any month as placed in service (or disposed
of) on the midpoint of
that month. Enter “ MM” in column (e).
Column (f).
Applicable depreciation methods are prescribed for each classification of property as follows. However, you may make
an irrevocable election to
use the straight line method for all property within a classification that is placed in service during the tax year. Enter
“ 200 DB” for 200%
declining balance, “ 150 DB” for 150% declining balance, or “ S/L” for straight line.
- 3-, 5-, 7-, and 10-year property. Generally, the applicable method is the 200% declining balance method, switching to the
straight line method in the first tax year that the straight line rate exceeds the declining balance rate. However, the straight
line method is the
only applicable method for trees and vines bearing fruit or nuts and qualified Liberty Zone leasehold improvement property.
For 3-, 5-, 7-, or 10-year
property eligible for the 200% declining balance method, you may make an irrevocable election to use the 150% declining balance
method, switching to
the straight line method in the first tax year that the straight line rate exceeds the declining balance rate. The election
applies to all property
within the classification for which it is made and that was placed in service during the tax year. You will not have an AMT
adjustment for any
property included under this election.
- 15- and 20-year property and property used in a farming business. The applicable method is the 150% declining balance method,
switching to the straight line method in the first tax year that the straight line rate exceeds the declining balance rate.
- Water utility property, residential rental property, nonresidential real property, or any railroad grading or tunnel bore. The
only applicable method is the straight line method.
Column (g).
To figure the depreciation deduction you may use optional Tables A through E, starting on page 10. Multiply column
(c) by the applicable rate from
the appropriate table. See Pub. 946 for complete tables. If you disposed of the property during the current tax year, multiply
the result by the
applicable decimal amount from the tables in Step 3 on page 6. Or, you may compute the deduction yourself by completing the
following steps.
Step 1.
Determine the depreciation rate as follows.
- If you are using the 200% or 150% declining balance method in column (f), divide the declining balance rate (use 2.00 for
200 DB or 1.50 for
150 DB) by the number of years in the recovery period in column (d). For example, for property depreciated using the 200 DB
method over a recovery
period of 5 years, divide 2.00 by 5 for a rate of 40%. You must switch to the straight line rate in the first year that the
straight line rate exceeds
the declining balance rate.
- If you are using the straight line method, divide 1.00 by the remaining number of years in the recovery period as of the beginning
of the
tax year (but not less than one). For example, if there are 6½ years remaining in the recovery period as of the beginning
of the year,
divide 1.00 by 6.5 for a rate of 15.38%.
Step 2.
Multiply the percentage rate determined in Step 1 by the property's unrecovered basis (basis for depreciation (as
defined in column (c)) reduced by
all prior years' depreciation).
Step 3.
For property placed in service or disposed of during the current tax year, multiply the result from Step 2 by the
applicable decimal amount from
the tables below (based on the convention shown in column (e)).
Half-year (HY) convention |
0.5 |
Mid-quarter (MQ) convention |
|
|
Placed in service
(or disposed of) during the: |
Placed
in service |
|
Disposed of |
1st quarter |
0.875 |
0.125 |
2nd quarter |
0.625 |
0.375 |
3rd quarter |
0.375 |
0.625 |
4th quarter |
0.125 |
0.875 |
Mid-month (MM) convention |
|
|
Placed in service
(or disposed of) during the: |
Placed
in service |
|
Disposed of |
1st month |
0.9583 |
0.0417 |
2nd month |
0.8750 |
0.1250 |
3rd month |
0.7917 |
0.2083 |
4th month |
0.7083 |
0.2917 |
5th month |
0.6250 |
0.3750 |
6th month |
0.5417 |
0.4583 |
7th month |
0.4583 |
0.5417 |
8th month |
0.3750 |
0.6250 |
9th month |
0.2917 |
0.7083 |
10th month |
0.2083 |
0.7917 |
11th month |
0.1250 |
0.8750 |
12th month |
0.0417 |
0.9583 |
Short tax years.
See Pub. 946 for rules on how to compute the depreciation deduction for property placed in service in a short tax
year.
Section C
Lines 20a Through 20c
Complete lines 20a through 20c for assets, other than automobiles and other listed property, placed in service only during the tax year
beginning in 2003 and depreciated under the Alternative Depreciation System (ADS). Report on line 17 MACRS depreciation on
assets placed in service in
prior years.
Under ADS, use the applicable depreciation method, the applicable recovery period, and the applicable convention to compute
depreciation.
The following types of property must be depreciated under ADS.
- Tangible property used predominantly outside the United States.
- Tax-exempt use property.
- Tax-exempt bond financed property.
- Imported property covered by an executive order of the President of the United States.
- Property used predominantly in a farming business and placed in service during any tax year in which you made an election
under section
263A(d)(3).
Instead of depreciating property under GDS (line 19), you may make an irrevocable election with respect to any classification
of property for any
tax year to use ADS. For residential rental and nonresidential real property, you may make this election separately for each
property.
Column (a).
Use the following rules to determine the classification of the property under ADS.
Class life.
Under ADS, the depreciation deduction for most property is based on the property's class life. See the Table of Class
Lives and Recovery Periods in
Pub. 946. Use line 20a for all property depreciated under ADS, except property that does not have a class life, residential
rental and nonresidential
real property, water utility property, and railroad gradings and tunnel bores.
See section 168(g)(3) for special rules for determining the class life for certain property. The class life for qualified
Liberty Zone leasehold
improvement property under ADS is 9 years.
12-year property.
Use line 20b for property that does not have a class life.
40-year property.
Use line 20c for residential rental and nonresidential real property.
Water utility property and railroad gradings and tunnel bores.
These assets are 50-year property under ADS. There is no separate line to report 50-year property. Therefore, attach
a statement showing the same
information required in columns (a) through (g). Include the deduction in the line 22 “ Total” and write “ See attachment” in the bottom
margin of the form.
Column (b).
For 40-year property, enter the month and year placed in service or converted to use in a trade or business or for
the production of income.
Column (c).
See the instructions for line 19, column (c).
Column (d).
On line 20a, enter the property's class life.
Column (e).
Under ADS, the applicable conventions are the same as those used under GDS. See the instructions for line 19, column
(e).
Column (g).
Figure the depreciation deduction in the same manner as under GDS, except use the straight line method over the ADS
recovery period and use the
applicable convention.
A partnership (other than an electing large partnership) or S corporation does not include any section 179 expense deduction
(line 12) on this
line. Instead, any section 179 expense deduction is passed through separately to the partners and shareholders on the appropriate
line of their
Schedules K-1.
If you are subject to the uniform capitalization rules of section 263A, enter the increase in basis from costs you must capitalize.
For a detailed
discussion of who is subject to these rules, which costs must be capitalized, and allocation of costs among activities, see
Regulations section
1.263A-1.
If you claim the standard mileage rate, actual vehicle expenses (including depreciation), or depreciation on other listed
property, you must
provide the information requested in Part V, regardless of the tax year the property was placed in service. However, if you
file Form 2106, 2106-EZ,
or Schedule C-EZ (Form 1040), report this information on that form and not in Part V. Also, if you file Schedule C (Form 1040)
and are claiming the
standard mileage rate or actual vehicle expenses (except depreciation), and you are not required to file Form 4562 for any
other reason, report
vehicle information in Part IV of Schedule C and not on Form 4562.
An additional 30% special depreciation allowance (or an additional 50% special depreciation allowance for property acquired
after May 5, 2003) is
allowed for qualified property placed in service during the tax year. See the instructions for line 14 for the definition
of qualified property and
how to figure the deduction. This special depreciation allowance is included in the overall limit on depreciation and section
179 expense deduction
for passenger automobiles. However, the limit is increased for passenger automobiles (except for qualified Liberty Zone property)
for which the
special depreciation allowance is claimed. See the instructions for lines 26 and 27 for details on the limit. Enter on line
25 your total special
depreciation allowance for all listed property.
Qualified business use.
To determine whether to use line 26 or line 27 to report your listed property, you must first determine the percentage
of qualified business use
for each property. Generally, a qualified business use is any use in your trade or business. However, it does not include
any of the following.
- Investment use.
- Leasing the property to a 5% owner or related person.
- The use of the property as compensation for services performed by a 5% owner or related person.
- The use of the property as compensation for services performed by any person (who is not a 5% owner or related person), unless
an amount is
included in that person's income for the use of the property and, if required, income tax was withheld on that amount.
Exception.
If at least 25% of the total use of any aircraft during the tax year is for a qualified business use, the leasing
or compensatory use of the
aircraft by a 5% owner or related person is treated as a qualified business use.
Determine your percentage of qualified business use similar to the method used to figure the business/investment use
percentage in column (c). Your
percentage of qualified business use may be smaller than the business/investment use percentage.
For more information, including the definition of 5% owner and related person, see Pub. 946.
Column (a).
List on a property-by-property basis all your listed property in the following order.
- Automobiles and other vehicles.
- Other listed property (computers and peripheral equipment, etc.).
See Listed Property on page 1 for items to include.
In column (a), list the make and model of automobiles, and give a general description of other listed property.
If you have more than five vehicles used 100% for business/investment purposes, you may group them by tax year. Otherwise,
list each vehicle
separately.
Column (b).
Enter the date the property was placed in service. If property held for personal use is converted to business/investment
use, treat the property as
placed in service on the date of conversion.
Column (c).
Enter the percentage of business/investment use. For automobiles and other vehicles, determine this percentage by
dividing the number of miles the
vehicle is driven for trade or business purposes or for the production of income during the year (not to include any commuting
mileage) by the total
number of miles the vehicle is driven for all purposes. Treat vehicles used by employees as being used 100% for business/investment
purposes if the
value of personal use is included in the employees' gross income, or the employees reimburse the employer for the personal
use.
Employers who report the amount of personal use of the vehicle in the employee's gross income, and withhold the appropriate
taxes, should enter
“ 100%” for the percentage of business/investment use. For more information, see Pub. 463.
For other listed property (such as computers or video equipment), allocate the use based on the most appropriate unit
of time the property is
actually used (rather than merely being available for use).
If during the tax year you convert property used solely for personal purposes to business/investment use, figure the
percentage of
business/investment use only for the number of months you use the property in your business or for the production of income.
Multiply that percentage
by the number of months you use the property in your business or for the production of income, and divide the result by 12.
Column (d).
Enter the property's actual cost (including sales tax) or other basis (unadjusted for prior years' depreciation).
If you traded in old property,
your basis is the adjusted basis of the old property (figured as if 100% of the property's use had been for business/investment
purposes) plus any
additional amount you paid for the new property.
Note:
If you acquired the property through a trade-in, see Notice 2000-4, 2000-1 C.B. 313. You can find Notice 2000-4 on page 313
of Internal Revenue
Bulletin 2000-3 at www.irs.gov/pub/irs-irbs/irb00-03.pdf.
For a vehicle, reduce your basis by any qualified electric vehicle credit or deduction for clean-fuel vehicles you
claimed.
If you converted the property from personal use to business/investment use, your basis for depreciation is the smaller of the property's
adjusted basis or its fair market value on the date of conversion.
Column (e).
Multiply column (d) by the percentage in column (c). From that result, subtract any section 179 expense deduction,
any special depreciation
allowance, any credit for employer-provided childcare facilities and services, and half of any investment credit taken before
1986 (unless you took
the reduced credit). For automobiles and other listed property placed in service after 1985 (i.e., transition property), reduce
the depreciable basis
by the entire investment credit.
Column (f).
Enter the recovery period. For property placed in service after 1986 and used more than 50% in a qualified business
use, use the table in the
instructions for line 19, column (d). For property placed in service after 1986 and used 50% or less in a qualified business
use, depreciate the
property using the straight line method over its ADS recovery period. The ADS recovery period is 5 years for automobiles and
computers.
Column (g).
Enter the method and convention used to figure your depreciation deduction. See the instructions for line 19, columns
(e) and (f). Write “ 200
DB,” “ 150 DB,” or “ S/L,” for the depreciation method, and “ HY,” “ MM,” or “ MQ,” for half-year, mid-month, or mid-quarter
conventions, respectively. For property placed in service before 1987, write “ PRE” if you used the prescribed percentages under ACRS. If you
elected an alternate percentage, enter “ S/L.”
Column (h).
See Limits for passenger automobiles below before entering an amount in column (h).
For property used more than 50% in a qualified business use (line 26) and placed in service after 1986, figure column
(h) by following the
instructions for line 19, column (g). If placed in service before 1987, multiply column (e) by the applicable percentage given
in Pub. 534 for ACRS
property. If the recovery period for an automobile ended before your tax year beginning in 2003, enter your unrecovered basis,
if any, in column (h).
For property used 50% or less in a qualified business use (line 27) and placed in service after 1986, figure column
(h) by dividing column (e) by
column (f) and using the same conventions as discussed in the instructions for line 19, column (e). The amount in column (h)
cannot exceed the
property's unrecovered basis. If the recovery period for an automobile ended before your tax year beginning in 2003, enter
your unrecovered basis, if
any, in column (h).
For property placed in service before 1987 that was disposed of during the year, enter zero.
Limits for passenger automobiles.
The depreciation deduction, including any special depreciation allowance, plus section 179 expense deduction for passenger
automobiles is limited
for any tax year.
For any passenger automobile (including an electric passenger automobile) you list on line 26 or line 27, the total
of columns (h) and (i) on line
26 or 27 and column (h) on line 25 for that automobile cannot exceed the applicable limit shown in Table 1, 2, 3, or 4 on page
8. If the business/investment use percentage in column (c) for the automobile is less than 100%, you must reduce the applicable
limit to an amount
equal to the limit multiplied by that percentage. For example, for an automobile (other than a truck or van or an electric
automobile) placed in
service in December 2003 (for which you elect not to claim any special depreciation allowance) that is used 60% for business/investment,
the limit is
$1,836 ($3,060 x 60%).
Definitions.
For purposes of the limits for passenger automobiles, the following apply.
- Passenger automobiles are 4-wheeled vehicles manufactured primarily for use on public roads that are rated at 6,000 pounds
unloaded gross
vehicle weight or less (for a truck or van, gross vehicle weight is substituted for unloaded gross vehicle weight).
- Trucks and vans placed in service after 2002 that are not qualified nonpersonal use vehicles (see Exception below) are passenger
automobiles built on a truck chassis, including minivans and sport utility vehicles built on a truck chassis.
- Electric passenger automobiles are vehicles produced by an original equipment manufacturer and designed to run primarily on
electricity.
Exception.
The following vehicles are not considered passenger automobiles.
- An ambulance, hearse, or combination ambulance-hearse used in your trade or business.
- A vehicle used in your trade or business of transporting persons or property for compensation or hire.
- Any truck or van placed in service after July 6, 2003 that is a qualified nonpersonal use vehicle. A truck or van is a qualified
nonpersonal
use vehicle only if it has been specially modified with the result that it is not likely to be used more than a de minimis
amount for personal
purposes. For example, a van that has only a front bench for seating, in which permanent shelving has been installed, that
constantly carries
merchandise or equipment, and that has been specially painted with advertising or the company's name, is a vehicle not likely
to be used more than a
de minimis amount for personal purposes.
Exception for clean-fuel modifications.
The limits for passenger automobiles placed in service after August 5, 1997 do not apply to the cost of any qualified clean fuel
property (such as retrofit parts and components) installed on a vehicle to permit that vehicle to run on a clean-burning fuel.
Column (i).
Enter the amount you elect to expense for section 179 property used more than 50% in a qualified business use (subject
to the limits for passenger
automobiles noted above). Refer to the Part I instructions to determine if the property qualifies under section 179.
Recapture of depreciation and section 179 expense deduction.
If you used listed property more than 50% in a qualified business use in the year you placed the property in service
and used it 50% or less in a
later year, you may have to recapture in the later year part of the depreciation and section 179 expense deduction. Use Form 4797, Sales of
Business Property, to figure the recapture amount.
Table 1—Limits for Passenger Automobiles Placed in Service Before 2001 (excluding electric passenger automobiles placed in
service after August 5, 1997)
IF you placed your
automobile in service:
|
THEN the
limit on your depreciation and section 179 expense
deduction is:
|
June 19—Dec. 31, 1984 |
$6,000 |
Jan. 1—Apr. 2, 1985 |
$6,200 |
Apr. 3, 1985—Dec. 31, 1986 |
$4,800 |
Jan. 1, 1987—Dec. 31, 1990 |
$1,475 |
Jan. 1, 1991—Dec. 31, 1992 |
$1,575 |
Jan. 1, 1993—Dec. 31, 1994 |
$1,675 |
Jan. 1, 1995—Dec. 31, 2000 |
$1,775 |
Table 2—Limits for Passenger Automobiles Placed in Service After 2000 (excluding trucks and vans placed in service after 2002
and electric passenger automobiles)
IF you placed
your automobile
in service:
|
AND the
number of
tax years in
which this automobile has been in
service is:
|
THEN the
limit on your depreciation and section 179 expense deduction is:
|
Jan. 1 — Dec. 31, 2001 |
3 |
$2,950 |
4 |
$1,775 |
Jan. 1 — Dec. 31, 2002 |
2 |
$4,900 |
3 |
$2,950 |
Jan. 1 — May 5, 2003 |
1 |
$7,660* |
2 |
$4,900 |
May 6 — Dec. 31, 2003 |
1 |
$10,710* |
2 |
$4,900 |
*If you elect not to claim any special depreciation allowance for the vehicle or the vehicle is not qualified property, or the vehicle
is qualified Liberty Zone property, the limit is $3,060.
|
Table 3—Limits for Electric Passenger Automobiles Placed in Service After August 5, 1997
IF you placed
your electric
automobile in service:
|
AND the
number of
tax years in
which this automobile has been in
service is:
|
THEN the limit on your depreciation and section 179 expense deduction is: |
Aug. 6, 1997 — Dec. 31, 1998 |
4 or more |
$5,425 |
Jan. 1, 1999 — Dec. 31, 2000 |
4 or more |
$5,325 |
Jan. 1 — Dec. 31, 2001 |
3 |
$8,850 |
4 or more |
$5,325 |
Jan. 1 — Dec. 31, 2002 |
2 |
$14,700 |
3 |
$8,750 |
Jan. 1 — May 5, 2003 |
1 |
$22,880* |
2 |
$14,600 |
May 6 — Dec. 31, 2003 |
1 |
$32,030* |
2 |
$14,600 |
*If you elect not to claim any special depreciation allowance for the vehicle or the vehicle is not qualified property, or the vehicle
is qualified Liberty Zone property, the limit is $9,080.
|
Table 4—Limits for Trucks and Vans Placed in Service After 2002
IF you placed
your truck or van
in service:
|
AND the
number of
tax years in
which this truck or van has been in
service is:
|
THEN the
limit on your depreciation and section 179 expense deduction is:
|
Jan. 1 — May 5, 2003 |
1 |
$7,960* |
2 |
$5,400 |
May 6 — Dec. 31, 2003 |
1 |
$11,010* |
2 |
$5,400 |
*If you elect not to claim any special depreciation allowance for the vehicle or the vehicle is not qualified property, or the vehicle
is qualified Liberty Zone property, the limit is $3,360.
|
Note:
The limit for automobiles (including trucks and vans and electric passenger automobiles) placed in service after December
31, 2003, will be
published in the Internal Revenue Bulletin. These amounts were not available at the time these instructions were printed.
Except as noted below, you must complete lines 30 through 36 for each vehicle identified in Section A. Employees must provide
their employers with
the information requested on lines 30 through 36 for each automobile or vehicle provided for their use.
Exception.
Employers are not required to complete lines 30 through 36 for vehicles used by employees who are not more than 5%
owners or related persons and
for which the question on line 37, 38, 39, 40, or 41 is answered “ Yes.”
Employers providing vehicles to their employees satisfy the employer's substantiation requirements under section 274(d) by
maintaining a written
policy statement that:
- Prohibits personal use including commuting or
- Prohibits personal use except for commuting.
An employee does not need to keep a separate set of records for any vehicle that satisfies these written policy statement
rules.
For both written policy statements, there must be evidence that would enable the IRS to determine whether use of the vehicle
meets the conditions
stated below.
A policy statement that prohibits personal use (including commuting) must meet all of the following conditions.
- The employer owns or leases the vehicle and provides it to one or more employees for use in the employer's trade or business.
- When the vehicle is not used in the employer's trade or business, it is kept on the employer's business premises, unless it
is temporarily
located elsewhere (e.g., for maintenance or because of a mechanical failure).
- No employee using the vehicle lives at the employer's business premises.
- No employee may use the vehicle for personal purposes, other than de minimis personal use (e.g., a stop for lunch between
two business
deliveries).
- Except for de minimis use, the employer reasonably believes that no employee uses the vehicle for any personal purpose.
A policy statement that prohibits personal use (except for commuting) is not available if the commuting employee is an officer,
director, or 1% or more owner. This policy must meet all of the following conditions.
- The employer owns or leases the vehicle and provides it to one or more employees for use in the employer's trade or business,
and it is used
in the employer's trade or business.
- For bona fide noncompensatory business reasons, the employer requires the employee to commute to and/or from work in the
vehicle.
- The employer establishes a written policy under which the employee may not use the vehicle for personal purposes, other than
commuting or de
minimis personal use (e.g., a stop for a personal errand between a business delivery and the employee's home).
- Except for de minimis use, the employer reasonably believes that the employee does not use the vehicle for any personal purpose
other than
commuting.
- The employer accounts for the commuting use by including an appropriate amount in the employee's gross income.
An employer that provides more than five vehicles to its employees who are not 5% owners or related persons need not complete
Section B for such
vehicles. Instead, the employer must obtain the information from its employees and retain the information received.
An automobile meets the requirements for qualified demonstration use if the employer maintains a written policy statement
that:
- Prohibits its use by individuals other than full-time automobile salespersons,
- Prohibits its use for personal vacation trips,
- Prohibits storage of personal possessions in the automobile, and
- Limits the total mileage outside the salesperson's normal working hours.
Each year you may elect to deduct part of certain capital costs over a fixed period. If you amortize property, the part you
amortize does not
qualify for the section 179 expense deduction or for depreciation.
Attach any information the Code and regulations may require to make a valid election. See Pub. 535 for more information.
Amortization of bond premiums.
For individuals reporting amortization of bond premium for bonds acquired before October 23, 1986, do not report the deduction here. See
the instructions for Schedule A (Form 1040), line 27.
For taxpayers (other than corporations) claiming a deduction for amortization of bond premium for bonds acquired after
October 22, 1986, but before
January 1, 1988, the deduction is treated as interest expense and is subject to the investment interest limitations. Use Form 4952,
Investment Interest Expense Deduction, to compute the allowable deduction.
For taxable bonds acquired after 1987, the amortization offsets the interest income. See Pub. 550, Investment Income and Expenses.
Complete line 42 only for those costs for which the amortization period begins during your tax year beginning in 2003.
Column (a).
Describe the costs you are amortizing. You may amortize the following.
The statement must be filed by the due date, including extensions, of your return for the year in which the active
trade or business begins. If
you timely filed that return without making the election, you can still make the election on an amended return filed within
6 months of the due date,
excluding extensions, of that return. Write “ Filed pursuant to section 301.9100-2” on the amended return. See Regulations section 1.195-1 for
more details.
Column (b).
Enter the date the amortization period begins under the applicable Code section.
Column (c).
Enter the total amount you are amortizing. See the applicable Code section for limits on the amortizable amount.
Column (d).
Enter the Code section under which you amortize the costs.
Column (f).
Compute the amortization deduction by:
- Dividing column (c) by the number of months over which the costs are to be amortized and multiplying the result by the number
of months in
the amortization period included in your tax year beginning in 2003 or
- Multiplying column (c) by the percentage in column (e).
If you are reporting the amortization of costs that began before your 2003 tax year and you are not required to file Form
4562 for any other
reason, do not file Form 4562. Report the amortization directly on the “Other Deductions” or “Other Expenses” line of your return. See Pub.
535.
Report the total amortization, including the allowable portion of forestation or reforestation amortization, on the applicable
“Other
Deductions” or “Other Expenses” line of your return. For more details, including limitations that apply, see Pub. 535. Partnerships (other
than electing large partnerships) and S corporations, report the amortizable basis of any forestation or reforestation expenses
for which amortization
is elected and the year in which the amortization begins as a separately stated item on Schedules K and K-1 (Form 1065 or
1120S). See the instructions
for Schedule K (Form 1065 or 1120S) for more details on how to report.
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